Meeting the Mailroom Challenge
Trying to manage high-volume digitization projects by hand can overwhelm your mailroom staff, especially when you’re dealing with a variety of document types. With solutions from Kodak Alaris, you can automate and simplify your document capture workflows, transforming your mailroom into a fast and efficient operation that helps your business shine.
Kodak Alaris transforms the mailroom
Mailrooms handle an enormous volume and variety of paper documents that need to be digitally stored and processed. This creates an equally enormous opportunity to reduce costs and streamline your operations. With solutions from Kodak Alaris, you can quickly save your organization a lot of time and money, transforming your mailroom into a launching pad for success!
Capture and Enhance
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Multiple document types
- Automatic scanner control reduces document preparation and post-scan labor
- Intelligent Job Select automatically switches scan profile and settings without operator intervention
Multiple Sources
- Web-based and mobile capture enables paper and electronic documents to follow the same document workflow.
- Automates processing of invoices and reduces PC demands, operating off central server
Learn more about Info Input Software
Image Quality
- Captures better-than- original document images with the smallest file size in the industry
- Powerful image adjustment tools improve image quality by correcting skewed scans, adjusting contrast, and more.
- High-quality images minimize downstream keying and post-scan document retrieval
Paper Handling
- Reduces manual intervention and costly delays with features like Intelligent Exception handling
- Minimizes pre-sort with the ability to reliably feed mixed documents
- Controlled output stacking neatly places pages in the output tray
Learn more about SurePath
Convert and Validate
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Classify
- Reduces the labor of pre-sorting by hand
- Enables routing based on business rules
- Classify scanned and digital documents based on content (OCR/OMR), layout, Intelligent Barcode Reading and/or indexing data
- Machine learning establishes classification from one or two samples, quickly reducing labor and errors from manual classification
- System can notify human operator if classification is unclear
Learn more about Info Input Software
Extract
- Rules-based data extraction routes document and its’ information to business databases faster
- Industry-leading OCR accuracy, even with multiple colors dropped out in a document
- Identify and extract document metada for use in storage, retrieval, and routing
- Automatic indexing extracts document data via Intelligent Barcode Reading, OCR, ICR, or OMR, reducing processing time.
Learn more about Info Input Software
Validate
- Validation at point of capture reduces costly delays and rework, improves customer satisfaction
- Checks for simple errors such as missing signatures, empty fields, or blurry images
- Rules-based validation such as comparing field values in a form
- Alerts operators when documents need manual verification or correction
Output and Route
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To People
- Easy routing to email, SharePoint, and file folders
- Automatic routing directly to email and secure FTP
- Intelligent Sorting automatically outsorts documents that need to be re-used, returned and reviewed
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To Systems
- Route information directly to ECM, EMR systems, and secure FTP in standard output formats such as TIF and searchable PDF
- Accurate data and high-quality images reduce process delays
- Intelligent Barcode Reading automatically routes data
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To Processes
- Enables scanning solutions to route information directly to business applications and trigger next steps
